Privacy Policy
Protecting your payroll data is our priority
Privacy Policy
Protecting Your Payroll Data Is Our Priority
Last Updated: August 2026
At SQAI, we understand that payroll and employee information is among the most sensitive business data. Protecting your privacy and maintaining the confidentiality of your information is one of our highest priorities.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and the rights you have regarding your data when using SQAI's website, payroll consulting services, and payroll tools.
1. Information We Collect
Depending on the services you use, we may collect the following information:
Business Information
Company name
Business email
Contact numbers
Company size
Country of operation
Payroll Information
When providing Managed Payroll Services, clients may voluntarily provide payroll-related information required to perform payroll calculations and reporting.
This may include:
Employee names
Payroll records
Salary components
Attendance information
Leave balances
Overtime
Deductions
Bonuses
Payroll reports
Website Information
When you visit SQAI, we may automatically collect:
Browser information
Device information
IP address
Pages visited
Session duration
Cookies and analytics data
2. How We Use Your Information
Your information is collected only to:
Deliver payroll consulting services.
Process payroll accurately.
Generate payroll reports.
Improve our payroll tools.
Respond to your inquiries.
Provide customer support.
Improve website performance.
Comply with applicable legal and regulatory requirements.
We never use payroll information for advertising purposes.
3. Payroll Confidentiality Commitment
Payroll information is treated as strictly confidential business information.
SQAI will never:
Sell payroll information.
Share payroll information with unauthorized parties.
Use payroll data for marketing.
Access client payroll records for purposes unrelated to the agreed services.
All payroll information is accessed only by authorized personnel responsible for delivering the requested services.
4. Data Security
SQAI applies reasonable administrative and technical measures to protect client information, including:
Secure cloud storage.
Restricted access to payroll files.
Password-protected systems.
Regular backups.
Internal confidentiality procedures.
Secure document handling.
Although no online system is completely immune from security risks, we continuously work to protect your information using industry best practices.
5. Third-Party Services
To operate our services efficiently, SQAI may use trusted third-party providers such as:
Hostinger
Google Analytics
Microsoft Clarity
Email service providers
Payment gateways (when available)
These providers process only the information necessary to deliver their services and operate under their own privacy policies.
6. Cookies
SQAI uses cookies to:
Improve website performance.
Remember user preferences.
Analyze website traffic.
Enhance user experience.
You may disable cookies through your browser settings; however, some website features may not function properly.
7. Data Retention
Client information is retained only for as long as necessary to:
Deliver the requested services.
Meet contractual obligations.
Comply with applicable legal requirements.
When information is no longer required, it is securely removed or anonymized where appropriate.
8. Your Rights
Depending on applicable laws, you may request to:
Access your personal information.
Correct inaccurate information.
Update your information.
Request deletion of your personal information where legally permitted.
Requests can be submitted through our Contact Us page.
9. Changes to This Privacy Policy
SQAI may update this Privacy Policy periodically to reflect improvements in our services or changes in legal requirements.
The latest version will always be published on this page with the updated revision date.
10. Contact Us
If you have any questions regarding this Privacy Policy or how your information is handled, please contact us through our official Contact page on the SQAI website.